Promoters

The Pizza Cook-off Association is a new organization joining the ranks of the BBQ world and Steak world featuring weekend competitions. The goal with the PCA is to promote PIZZA, as it is known to be one of the top foods eaten around the world. And according to Google search, there are 61,269 pizzerias in the US alone. Whether you are one of these pizza establishments, or in a city that wants to promote events, this is a competition that will definitely spark your interest.

Since this is a brand-new organization, we wanted to give you an idea of how many other weekend competitions are being held all over the US. For BBQ, there are approximately 350 events, and for Steak approximately 625 annually.

The great thing about a Pizza Cook-off is the entire event can take place in one day, with Saturday’s being most ideal. If you are having a Festival, County or State Fair, Car Show with Arts & Crafts, Food Trucks, & Vendors….add to your revenue with a Pizza Cook-off. Whatever type of event you’re having, we can add a fun competition that will attract additional people, while also creating revenue.

We have put together a system that will allow you to host a successful event, and we are confident afterwards, you’ll want to do this annually. It all starts with a PCA Representative that will guide you through the process, from the planning stages, assisting you during the event, and help wrap things up afterwards. The PCA will also provide all the necessary PCA certified judges needed as well as all the team registrations. This will allow you as the promoter to focus your time on all other details to ensure a successful event.

A sanctioned PCA event will provide the promoter the following:

→ A certified PCA Representative & Certified PCA Judges

→ Your event listed on the PCA website calendar with a flyer

→ The backing & support of a reputable organization with an established set of rules

→ All items needed for the PCA Judges & Cook Teams

Additional cooking options – Ancillary Category

An ancillary category is a great way to include all of the cook’s family in the spirit of the event. By adding an Ancillary category, the teams have additional things to cook during the day and more chances to be recognized and win prize money. This also give the promoters an opportunity to feature a particular food item, which could possibly attract sponsorship, or to have that item donated from a local business.

If there is an ancillary category at the event, the dish must be Italian. We have these listed on our Ancillary Rules tab to provide more detail. The Promoter will decide on one of the following categories for an Italian Ancillary:

Appetizer
Pasta (can contain meat, fish or seafood)
Calzone
Stromboli
Italian Sub
Risotto
Desserts

Sponsors – ways to attract local sponsorship

→ Local government – city municipalities and tourism centers

→ Charities – by involving a charity, people are more likely to donate

→ Hotels and local businesses – grocery stores

→ Your community through social media

→ Food distributors – especially pizza driven ones

→ Sponsors who donate for advertisement

Typical timeline for a Saturday Pizza event with double pizza cook-off & 1 ancillary:

7:30 - 8:00am
Team & Judges arrivals

9:00 - 9:30am
Cook’s Meeting

10:00 - 10:30am
Judge’s Meeting

11:00 - 11:30pm
Ancillary Turn-in

12:00 - 1:30pm
Creative Pizza #1 Turn-in

2:00 - 3:30pm
Creative Pizza #2 Turn-in

4:00 - 4:15pm
Pizza Finals Turn-in

5:00pm
Awards Ceremony

Typical timeline for a Saturday Pizza event, a single pizza cook-off & 1 ancillary:

7:30 - 8:00am
Team & Judges arrivals

9:00 - 9:30am
Cook’s Meeting

10:00 - 10:30am
Judge’s Meeting

11:30 - 11:45am
Ancillary Turn-in

1:00 - 2:00pm
Creative Pizza Turn-in

3:00 - 3:15pm
Pizza Finals Turn-in

4:00pm
Awards Ceremony

Suggested fees & payouts

(Fees and Payouts can be adjusted by the promoter)

Entry Fees

Pizza - $150

Ancillary - $30

Pizza Payouts

Total Payout $2400

1st - $1000

2nd - $500

3rd - $400

4th - $300

5th - $200

Ancillary Payouts

Total Payout $250

1st - $125

2nd - $75

3rd - $50

Promoters Responsibilities

→ Provide location for the event, awards ceremony and PA system

→ Provide a private, well-lit area for judges with electricity

→ Provide adequate restroom facilities

→ Provide 6-8 judges tables and 30 – 40 chairs

→ Provide 2-3 volunteers to help assist judges

→ Use the PCA logo on advertising materials for event

→ Provide ample trash cans for cooks and judging area with one trash can to put hot coals

→ Obtain any required local permits

→ Provide cash or checks for winning participants

→ Carry an insurance policy in the amount of $1 million dollars with the PCA listed as an additional covered entity by the policy for your specific cook-off. Must be purchased 45 days prior to the event, or PCA reserves the right not to sanction the event and & sanctioning fees will be forfeited to the PCA

→ Provide trophies for winning participants

→ Provide the following items for the judges (quantities may vary slightly from event to event):

3 cases bottles water
2 Boxes of saltine crackers
300 heavy duty forks, knives and spoons
3 rolls of paper towels

PCA Sanctioning Event Form

Event Costs

PCA Sanctioning Costs

The PCA fee to create your event is $350 for a Single Pizza Cook-off competition, and $600 for a Double Pizza Cook-off competition. Once this date is approved and secured, you will receive an invoice for your sanctioning fee. Once this is fee is received, the PCA will create a flyer for your event and post it to the PCA website event calendar. The PCA sanctioning fees are nonrefundable in the event of a cancellation by the promoter.

PCA Representative Fees

→ The promoter must have either cash or checks to present at the awards ceremony

→ PCA Rep Fee is $200 for a single pizza cook-off and $300 for a double pizza cook-off, plus mileage and hotel if incurred

Trip fee will be incurred and based on In-state versus Out-of-State
- In-state fees $25 and Out-of-State cannot exceed $150
Hotel charges will be incurred if Rep does not live locally
All PCA Rep fees are to be paid by the promoter the day of the event
If the event is cancelled by the promoter, you will be responsible to reimburse any incurred expenses to the PCA Rep

Cost of Food and Trophies

→ Along with cash payouts, trophies are the best way you can provide winners a long lasting memory of your event.

→ All food necessary for pizza and ancillary cooks will be the responsibility of each cook team, not the promoter.

→ The trophies for all prize winners will be provided by the promoter. If you need help with trophies, just let the PCA Rep know and we can assist you.

Judge Registration

→ The PCA will manage the judge’s registration and provide all necessary judges needed for your event. This will ensure a non-bias selection of winners as well as experience with regards to pizza and any ancillary foods to be judged.

→ Most events will require approximately 10-25 judges, and if there are not enough judges in your area, a judge’s class can be held prior to the event (see Judges tab).

Team Registration & Entry Fee Collection

→ All Cook Team registrations and entry fees will be collected by the Promoter. Information regarding the registrations and entry fees will be given to the PCA Rep to post on the event flyer and PCA website.

→ The promoter will provide the PCA Rep with a spreadsheet of all Cook Team registrations, including contact information and email addresses for each cook. This is important to communicate details of the event to each team.

→ The promoter will be responsible to issue the winners of the event either cash or check, along with trophies.

Other Revenue Income

→ Host a PCA Certified Judges Class

To build the organization, judges classes will be held often throughout each state
If you want to promote an event and there are not enough judges in your city, a judges class can be set up
Promoter would have to provide a place with electricity, pizza oven, tables and chairs
Advantages to having a class could profit you as the promoter if there are 18 or more in the class
If a class is held the same weekend as the event, and if your PCA Rep is an approved instructor, and you have a minimum of 18 paying participants, the PCA will waive travel costs for your event
If the class has 12 or more participants, the PCA will split the travel costs with the promoter
For each participant over 18, you as the promoter will receive $25 for each participant over 18. So if there are 19 in the class, you would receive $25, if you had 20, you would receive $50….and so on

Other Revenue Possibilities

→ The majority of the event’s revenue will come from the cook’s entry fee

→ Sponsors are another big way to create revenue by offering different levels of sponsorship. For example:

Silver Level - $250 - Business banner displayed & Recognition in public address announcements during the event
Gold Level - $500 - Opportunity to have 10’x10’ promotional tent at the event - Company logo on Facebook and other social media outlets & banner displayed - Recognition in public address announcements during the event
Platinum Level - $1000 - Sponsor recognition in radio promotions on local radio - Opportunity to have 10’x10’ promotional tent at the event - Company logo on Facebook and other social media outlets & banner displayed - Recognition in public address announcements during the event

→ Raffle something off such as a Pizza Oven or Grill

→ Add a car show or Arts and Crafts

→ Sell vending spots

→ Add Food Trucks or other food vendors and make a percentage of their sales

Thanks for your interest in having an event with the Pizza Cook-off Association. If you have any further questions or would like to hold an event, please contact us or register for membership.

PCA Sanctioning Event Form

Name of Your Event

Date of Your Event

YYYY

Address of Event

Please include Street, City, State, & Zip Code.

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Contact Name

First Name

Last Name

Contact Phone Number

(###)

###

####

Event Day

Single or Double

Single Event

Double Event - Same Day (2 PCA pizza contests on same day)

Do you have a specific PCA Rep you would like to work with?

We will try to honor your requests. Please provide more info.

Will your event be held along with some type of Festival, Car Show, Flea Market, etc?

Please provide as much info as you can.

Will your event benefit a charity?

If so, what is the name of the charity?

Please read information below before submitting form.

SUGGESTED PIZZA ENTRY FEES & PAYOUTS* (Fees & Payouts can be adjusted by the PCA Rep & Promoter) SUGGESTED PIZZA ENTRY FEES* $150 (Single Event) $300 (Same Day Double Event) SUGGESTED PIZZA COOK-OFF PAYOUTS* $2400 Total Payouts 1st - $1000 2nd - $500 3rd - $400 4th - $300 5th - $200 ADDITIONAL COOKING OPTIONS – Ancillary Category (Optional) The PCA Sanctioning fee includes 1 Ancillary Category of your choice. Ancillaries – must be Italian for all categories* - Appetizers - Pasta - Calzone - Stromboli - Italian Sub - Risotto - Desserts ANCILLARY ENTRY FEES* $30 ANCILLARY PAYOUTS 1st place - $125 2nd place - $75 3rd place - $50 TEAM REGISTRATIONS & ENTRY FEE COLLECTION All Cook Team registrations and entry fees will be collected by the Promoter. Information regarding the registrations and entry fees will be provided to the PCA Rep to post on the event flyer and the PCA website. The Promoter will provide the PCA Rep with a spreadsheet of all Cook Team registrations, including contact information and email address for each cook. This is important to communicate details of the event to each team. The Promoter will be responsible to issue the winners of the event either cash or check, along with the trophies. EVENT TIMELINE PCA has the flexibility to slightly adjust the timeline in order to make your event work with other parts of your event or festival. Please work with your PCA Rep in advance to ensure a proper timeline is agreed upon prior to the event. TIMELINE CHOICES* CHOICE #1 Saturday (1 Ancillary & 1 Pizza Cook-off) - 9am Cook’s Meeting - 10am Judge’s Meeting - 11:30-11:45am Ancillary #1 Turn-in - 1:00-2:00pm Pizza Turn-in - 3:00-3:15pm Pizza Finals Turn-in - 4pm Awards CHOICE #2 Saturday (1 Ancillary & 2 Pizza Cook-offs) - 9am Cook’s Meeting - 10am Judge’s meeting - 12:00-12:15pm Ancillary #1 Turn-in - 1:00-1:00pm Pizza #1 Turn In - 2:30–3:00pm Pizza #2 Turn-in - 4:00-5:15pm Pizza Finals Turn-in - 5pm Awards Please select your timeline choice.

Choice #1

Choice #2

Ancillary Category

Please make your Ancillary Category Selection.

Additional Information

EVENT TEAM LIMITATIONS The event will be capped off to the first 50 cook teams. If there are spots open the day of the event, you have the option to accept cash payments as long as both parties agree. Each team can have as many members as they want. SIZE OF TEAM SPACES 10x15 – Space can have a 10’ x 10’ Tent PIZZA RULES FOR THE EVENT The cooks are responsible for providing their own heating source to cook their pizza, pizza dough, and all other ingredients for their pizzas. The PCA will provide 14” white cardboard circles for pizza turn-ins. Pizza Boxes will be provided if there is inclement weather. JUDGES The PCA will manage and provide the judge’s registration for every event. Most events require 15-25 judges per event. If an event is in a city without certified judges, the PCA could conduct a PCA Certified Judges Class. Promoter would have to provide a place with electricity, pizza oven, tables and chairs. CERTIFIED JUDGES CLASSES Hold a Judge’s Class – (Optional) Advantages to having a class could profit you as the promoter if there are 18 or more in the class If a class is held the same weekend as the event, and if your PCA Rep is an approved instructor, and you have a minimum of 18 paying participants, the PCA will waive travel costs for your event. If the class has 12 or more participants, the PCA will split the travel costs with the promoter. For each participant over 18, you as the promoter will receive $25 for each participant over 18. So if there are 19 in the class, you would receive $25, if you had 20, you would receive $50….and so on. Would you be willing to host an PCA Certified Judges Class at event location if needed?

Yes

Not at this time

PCA release of Liability

PROMOTERS RESPONSIBILITIES - Provide location for the event, awards ceremony and PA system - Provide a private, well lit area for judges with electricity - Provide adequate restroom facilities - Provide 6-8 judges tables and 30 – 40 chairs - Provide 4-5 volunteers to help assist judges - Use the PCA logo on advertising materials for event - Provide ample trash cans for cooks and judging area - Obtain any required local permits - Provide cash or checks for winning participants - Provide trophies for winning participants - Carry an insurance policy in the amount of $1 million dollars with the PCA listed as an additional covered entity by the policy for your specific cook-off. Must be purchased 45 days prior to the event, or PCA reserves the right not to sanction the event and & sanctioning fees will be forfeited to the PCA - Provide the following items for the judges * 3 cases bottles water * 300 heavy duty forks, knives and spoons * 3 rolls of paper towels * 2 Boxes Saltine Crackers TROPHIES Along with cash payouts, trophies are the best way you can provide winners a long lasting memory of your event. You are required to provide trophies for the top 5 winners in pizza and a 1st place in any ancillary category. Ribbons with metals should be provided for the 2nd and 3rd place winners in the ancillary category. The trophies for all prize winners will be provided by the promoter. If you need help with trophies, just let the PCA Rep know and we can assist you. PROMOTER FINANCIAL RESPONSIBILITIES - The promoter is responsible to have cash or checks to present at the awards ceremony. - Promoter is to pay PCA Rep Fee the day of the event, $200 for a single pizza cook-off and $300 for a double pizza cook-off, plus mileage and hotel if incurred - Trip fee will be incurred and based on in-state versus Out-of-State. In-state fees $25 and Out-of-State cannot exceed $150. - Hotel charges will be incurred if Rep does not live locally - If the event is cancelled by the promoter, you will be responsible to reimbursed any incurred expenses to the PCA Rep PAYMENT OF SANCTIONING FEE ($350), SAME DAY DOUBLE ($600) Once your event is approved, the PCA will send you an invoice you for the appropriate sanctioning fee. When the payment is received, the PCA will post your event to the PCA website and also create a flyer for your event. We will also post your event to our Facebook page as well as extend your event to our judges and potential cooks. Should the event be canceled by the promoter, the PCA sanctioning fees are non-refundable. By clicking the submit button below, I agree to the terms of this PCA Sanction Form. Upon approval, PCA will send you an invoice. Please type "YES" to agree to the sanctioning agreement terms.